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The simple, guided workflow lets you do the following:. Make PDFs accessible : A predefined action automates many tasks, checks accessibility, and provides instructions for items that require manual fixes.
Quickly find and fix problem areas. Report accessibility status : The Accessibility Report summarizes the findings of the accessibility check. It contains links to tools and documentation that assist in fixing problems. It prompts to address accessibility issues, such as a missing document description or title. It looks for common elements that need further action, such as scanned text, form fields, tables, and images.
The right-hand pane changes to display each task included in the Make Accessible action, as well as the instructions to execute the action. Select the files that you want to apply the Make Accessible action to. By default, the action runs on the document that's currently open. Select Add Files to select additional files or a folder to run the action on. A good way to check the accessibility of a document is to use tools that your readers will use.
Even if you do not have access to those tools, Adobe Acrobat provides an automated way to check the accessibility of a PDF file. You can choose which accessibility problems to look for and how you want the results reported. In the Report Options section, select options for how you want to view the results. You can save the results as an HTML file on your system, or attach the results file to the document itself.
Click Start Checking. The results are displayed in the Accessibility Checker panel on the left, which also has helpful links and hints for repairing issues. If you created a report in step 2, the results are available in the selected folder. Choose one of the following options from the context menu:. Acrobat either fixes the item automatically, or displays a dialog box prompting you to fix the item manually.
Deselects this option in the Accessibility Checker Options dialog box for future checks of this document, and changes the item status to Skipped. Opens the online Help where you can get more details about the accessibility issue.
Check Again:. Show Report:. Opens the Accessibility Checker Options dialog box, so you can select which checks are performed. A document author can specify that no part of an accessible PDF is to be copied, printed, extracted, commented on, or edited. This setting could interfere with a screen reader's ability to read the document, because screen readers must be able to copy or extract the document's text to convert it to speech.
This flag reports whether it's necessary to turn on the security settings that allow accessibility. To fix the rule automatically, select Accessibility Permission Flag on the Accessibility Checker panel.
Then, choose Fix from the Options menu. Choose No Security from the Security Method drop-down list. Click OK and close the Document Properties dialog box. If your assistive technology product is registered with Adobe as a Trusted Agent, you can read PDFs that might be inaccessible to another assistive technology product.
Acrobat recognizes when a screen reader or other product is a Trusted Agent and overrides security settings that would typically limit access to the content for accessibility purposes.
However, the security settings remain in effect for all other purposes, such as to prevent printing, copying, extracting, commenting, or editing text. See the related WCAG section: 1. Reports whether the document contains non-text content that is not accessible. If the document appears to contain text, but doesn't contain fonts, it could be an image-only PDF file.
Or, to fix this rule check manually, use OCR to recognize text in scanned images:. Select the pages you want to process, the document language, and then click Recognize Text. Non-text content A. Acrobat automatically adds tags to the PDF. Verify this rule check manually. Make sure that the reading order displayed in the Tags panel coincides with the logical reading order of the document.
Setting the document language in a PDF enables some screen readers to switch to the appropriate language. This check determines whether the primary text language for the PDF is specified. If the check fails, set the language. To set the language automatically, select Primary Language in the Accessibility Checker tab, and then choose Fix from the Options menu.
To fix the title automatically, select Title in the Accessibility Checker tab, and choose Fix from the Options menu. Enter the document title in the Description dialog box deselect Leave As Is , if necessary. See the related WCAG section: 2.
This check fails when the document has 21 or more pages, but doesn't have bookmarks that parallel the document structure. To add bookmarks to the document, select Bookmarks on the Accessibility Checker panel, and choose Fix from the Options menu.
In the Structure Elements dialog box, select the elements that you want to use as bookmarks, and click OK. You can also access the Structure Elements dialog box by clicking the Options menu on the Bookmark tab and selecting the New Bookmarks From Structure command. See the related WCAG sections: 2. When this check fails, it's possible that the document contains content that isn't accessible to people who are color-blind. To fix this issue, make sure that the document's content adheres to the guidelines outlined in WCAG section 1.
Or, include a recommendation that the PDF viewer use high-contrast colors:. Choose the color combination that you want from the drop-down list, and then click OK.
This check reports whether all content in the document is tagged. Make sure that all content in the document is either included in the Tags tree, or marked as an artifact.
See the related WCAG sections: 1. This rule checks whether all annotations are tagged. Make sure that annotations such as comments and editorial marks such as insert and highlight are either included in the Tags tree or marked as artifacts. To have Acrobat assign tags automatically to annotations as they're created, choose Tag Annotations from the Options menu on the Tags panel. Because tabs are often used to navigate a PDF, it's necessary that the tab order parallels the document structure.
To fix the tab order automatically, select Tab Order on the Accessibility Checker panel, and choose Fix from the Options menu. Click the Page Thumbnails panel on the navigation pane. Click a page thumbnail, and then choose Page Properties from the Options menu. In the Page Properties dialog box, choose Tab Order. Specifying the encoding helps PDF viewers' present users with readable text. However, some character-encoding issues aren't repairable within Acrobat.
This rule checks whether all multimedia objects are tagged. Make sure that content is either included in the Tags tree or marked as an artifact.
Then, select Create Artifact from the context menu. Select the content, and then apply tags as necessary. Assign tags using the Tags panel. Elements that make the screen flicker, such as animations and scripts, can cause seizures in individuals who have photosensitive epilepsy. These elements can also be difficult to see when the screen is magnified. If the Screen Flicker rule fails, manually remove or modify the script or content that causes screen flicker.
See these related WCAG sections: 1. Level A. Content cannot be script-dependent unless both content and functionality are accessible to assistive technologies. Make sure that scripting doesn't interfere with keyboard navigation or prevent the use of any input device. Check the scripts manually. Remove or modify any script or content that compromises accessibility. Level A , 4. This rule check applies to documents that contain forms with JavaScript. If the rule check fails, make sure that the page does not require timed responses.
Edit or remove scripts that impose timely user response so that users have enough time to read and use the content. The best way to create accessible links is with the Create Link command, which adds all three links that screen readers require to recognize a link. Make sure that navigation links are not repetitive and that there is a way for users to skip over repetitive links. If this rule check fails, check navigation links manually and verify that the content does not have too many identical links.
Also, provide a way for users to skip over items that appear multiple times. For example, if the same links appear on each page of the document, also include a "Skip navigation" link. In an accessible PDF, all form fields are tagged and are a part of the document structure. In addition, you can use the tool tip form filed property to provide the user with information or to provide instructions.
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PDF has gained massive popularity over the years due to the fact that files stored in this format do not lose their original formatting and can be shared among various computers regardless of the underlying operating system. However, PDF files are generally quite large. This brings about the need to reduce their size to free up storage space as well as to enable the sharing of the files via email.
Resizing PDF files is made possible by third-party applications that can be used to manipulate the PDF files as desired. This application enables users to create PDF files, edit them, convert them to other formats as well as add digital signatures and passwords. Open the PDF file to be resized. To do this, open Adobe Acrobat on your PC. You will be prompted to open a PDF file by navigating to the storage location where it is located.
Once the file is open, various optimization options will appear above the file. Adobe Acrobat allows you to select various optimization levels to suit your requirements. Selecting "Advanced Optimization" opens the PDF optimizer that enables you adjust the various properties of the file that can be optimized to reduce the file size.
In the PDF Optimizer, you can as well determine the level of optimization to be carried out on images whether colored, grayscale or monochrome. Other than that you can still click on a checkbox at the bottom of the screen to ensure images are only optimized if there is a reduction in their size. Lastly, the user can choose to retain the original document by making it compatible with the new document.
When satisfied by all the parameters set, you can proceed to click on "OK". Other than resizing PDF with Adobe Acrobat, there are various alternatives that you can use to do that. One such alternative is PDFelement. To resize a PDF file, the following steps are to be taken:. After downloading the software to your computer, double-click on the icon on your home screen to open it then proceed to open the PDF file.
This will open a new window which you can use to go to the location where the file is located. Once the file is opened, click on the "Tool" button then click on "Compress" to reveal compress options that are available. This new page will display the name of the file and its storage directory on the top. Below the file name, there is a slider that can be moved left and right to adjust the level of optimization to be performed on the PDF file.
Moving the slider to the left optimizes very small aspects of the file which means the PDF file will not be resized by a huge margin.
Moving the slider to the right increases the level of optimization, therefore, meaning the file will be resized significantly. Below this slider, users are able to see the final size of the resized PDF document as well as the percentage at which the original file was optimized. PDFelement is a powerful application that provides users with much more functionality than simply opening PDF files. Using it, you are able to create new PDF files, edit existing files, protect your files using passwords, convert existing PDF files to formats such as HTML and Word and finally digitally approve and sign documents.
After carefully analyzing both PDF readers, PDFelement stands out as the better option mainly due to its user-friendliness and lower cost.
Offering almost the same functionality as Adobe Acrobat, PDFelement is the ideal application for users who desire a simple and functional user interface to work on their PDF files. Buy PDFelement right now! Margarete Cotty. Margarete Cotty chief Editor.
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